Employee Triggers

Additional trigger conditions and actions are made available to those that have added the optional employees module to their account. These options are only shown after the employees module is made active.

Payroll Deadline & Today's Date Conditions

Payroll Deadline  & Today's Date Conditions

The payroll deadline condition will only be used by a select few who use Lodgix to record payroll and hours.

Today's date is a condition that is typically used to send out PDF calendars to staff at periodic intervals.

Examples of how to setup both of these conditions properly are below.

Payroll Deadline Trigger, Condition Setup

Payroll Deadline Trigger, Condition Setup

The payroll deadline is defined within the employees module. This condition references that deadline which occurs each pay period. It is a trigger that is meant to send out a reminder to the employee 24, 48 or 96 hours before payroll is due, reminding the employee to submit their hours so payroll can be processed.

Payroll Deadline Trigger, Action Setup

Payroll Deadline Trigger, Action Setup
  1. The action is "Email".
  2. The email is to be sent to an employee.
  3. Now choose a particular employee. If no employee names are displayed, that means you did not set up any employees yet.
  4. Choose an email response (if one is set up). A default payroll deadline alert response is provided.
  5. Enter the subject of the email.
  6. Edit the body of the email. Placeholders / merge tags can be used.
  7. Available placeholders / merge tags can be shown by clicking on "View available placeholders"

Don't forget to SAVE the trigger once complete!

Today's Date Trigger, Condition Setup

Today's Date Trigger, Condition Setup

Set the condition to "Today's Date..", "Equal to", and then choose whether you want the action (email) to occur twice a month or four times a month.

Today's Date Trigger, Action Setup

Today's Date Trigger, Action Setup

Same thing as in the payroll deadline trigger. You want the trigger to send an email to an employee with the name of _________ and you want to attach a 1 month PDF calendar (options for 1 week and 2 weeks as well). Fill in the email subject and the email body and SAVE the trigger!

Today's Date Trigger, Sample PDF Calendar

Today's Date Trigger, Sample PDF Calendar

PDF calendar (same calendar can be shown under Calendar Tape > Print Calendar), show booked dates with a key showing the name of the guest with check-in and check-out times.