Adding and Editing Rates
If you have many properties with similar rate structures you may benefit from the use of Seasonality Templates to set your rates. Please review this article to determine if this approach is right for you.
If Seasonality Templates will not work for you then you can set rates individually for each property. You can set your rates from the Rates tab of the property edit screen.
Where to Edit Rates
Add your Rate Periods
It is recommended to setup your rates for the remainder of the current year, plus the next two years.
First - Edit the default rate period. This will apply to any date on your calendar that does not have a rate period assigned to it. It's a good idea to setup default rates to guard against mistakes in setup.
Now setup additional seasons for the current year.
- Click the "+" icon to add a new rate period / season.
- Name the period.
- Enter minimum night stay requirements.
- Enter nightly, weekend, weekly, monthly rates (whatever applies).
- Enter any arrival and / or departure day requirements.
- Click Save.
Note: rate periods cannot extend between years. Thus if your winter season extends from December 1, 2018 to January 31, 2019, you would enter December 1 to December 31 in 2018 and then click on 2019 and create a 2nd winter season from January 1 to January 31, 2019.
Setting up Rates Using the Visual Calendar
The visual calendar makes it very easy to setup seasons. Simply click on the year (current selected year is highlighted in red) and then click on the date the period begins and drag to the last day of the period. In the example above, that is January 1, 2018 to February 28, 2018.
The add season window will open with the from and to dates already filled in. Simply add your rates and rules, save and continue to the next season.
The screenshot above shows the different color coding and corresponding seasons. Move your cursor over any date to display the season name and any rates / rules in effect for that season.
Please setup your rates for the current year and the next TWO years.
Copy Rates from One Property to Another
Once you have your rates setup for one of your properties, you can copy those rates to other properties and then tweak them. This can really save time with setup if your properties share similar rate periods.
- Click the Copy Rates button
- Select which property you want to copy the rates from
- Select which rate periods you want to copy
Copy Rates from a Previous Year
Rates from one year can be copied to the next with a single click. These rates may need to be modified in the new year to account for certain special seasons and holidays that may land on different dates each year.
When clicking on the "Clone Previous Year" button, please make sure that you have selected the year to populate with the cloned rates. For example, to setup rates for 2020 and copy them from existing 2019 rates, first select 2020:
and then click on the Clone Previous Year button. A warning will appear, telling you that all rates in the selected year (in this example 2020) will be replaced with the rates from 2019. Click OK to proceed with the cloning.