Overview

The calendar tape is one of the strongest features of Lodgix.   It is fast, highly configurable and very interactive.  The interface is easy to understand and works incredibly well across all platforms and browsers.  The calendar scales to the size of your screen, so if you are using a 24" monitor the calendar tape will adjust and display months of data and 50+ properties at-a-glance.

The Interface

The Interface
  1. Property names
  2. Dates
  3. Filters

Features

Real-time filters

In an effort to improve the calendar tape interface for property managers with many properties, we have launched real-time filtering.   As the filter criteria are selected, the properties displayed will filter to only show properties that meet the filter criteria.

The initial filters are for the arrival date, number of bedrooms and the area.   For those that have properties assigned to various areas (utilizing our Area Manager), you are now able to quickly select the area and have ONLY properties displayed that are assigned to that area.

The fourth filter is optional and is a configurable filter where the Lodgix subscriber can select the amenities of their choice to act as filters.  You may want to filter properties that are "oceanfront", indoor/outdoor "pool" or bed size such as King or 2 Queens may be the filter preference.  Everybody is different and to that end we will be allowing you the opportunity to customize and choose the amenities that are important to you!

Color Coding

Each reservation has a color code (colors can be customized) which correlates to the invoice status of the reservation.   This makes it easier to distinguish between which guests owe money, which guest have paid, and which guests have refunds owed to them.

 

Onmouseover Features

Onmouseover Features

Mouseover the property name to see the number of bedrooms, baths and sleeps.

More onmouseover Features

More onmouseover Features

Mouseover the guest reservation to view the dates of stay, guest name and the invoice status.

Onmouseover Display for Blocked Dates

Onmouseover Display for Blocked Dates

Onmouseover displays:

1.  Who created the block,

2.  The dates of the block, and

3.  The reason for the block.  

Blocked dates are shown in black of a subscriber block and in dark blue if the owner made the block.  All colors are customizable.

Touch Sensitive for Mobile Devices

Touch Sensitive for Mobile Devices

If you are using a touch enabled device, you can scroll through dates on the calendar using your finger.  Likewise you can also use the arrow buttons or jump ahead to future dates using the calendar icon.

Configuration Options

Configuration Options

Within the Calendar Tape > Configuration Options area it is possible to set a variety of options:

Cell Width and Cell Height (set each to equal number to maintain a square).   To display more properties per page, set these numbers smaller, to display less properties (but make the viewing area easier to read) set these numbers higher.

Property Name Column Width can be adjusted higher or lower depending on personal preferences and readability.

Weekend Shading.  Some define a weekend as Friday / Saturday, others define a weekend as Saturday / Sunday.

Font Size.  Usually configured at the same time the Cell Width and Cell Height are set.  

Disable Date Tooltips. Onmouseover display for properties can be enabled / disabled.

Disable Filters. Turns the filter bar on / off.

Display Rules. Turn on / off the display of any rules that are present on each date.

Display Full Blocked Reason. When enabled, any blocks with rather long descriptions will display the full description rather than truncating it.

Filter Amenities:

Select the amenities you want to use as filter criteria within the calendar tape.  Either click on the (+) icon to move the amenity from the left column to the right column, or just drag and drop!  Don't forget to save your selections, then check the calendar tape!

 

Calendar Tape Invoice Color Assignments - Overview

Calendar Tape Invoice Color Assignments - Overview

Lodgix assigns colors to each invoice displayed on the calendar tape which vary depending on the invoice status.   Unconfirmed, confirmed, paid-in-full, PM blocks, owner blocks, etc. all appear as different colors.  These color assignments are NOT editable.

However, occasionally a PM needs to visually differentiate some invoices from the others. A great example might be invoices that have payment terms that don't adhere to the deposit and collection rules that a PM has set up within Lodgix.

​Let's use Airbnb as an example.  Airbnb releases your payout approximately 24 hours after the guest arrives. Thus in the case of invoices sourced from Airbnb, those invoices don't need to adhere to the collection rules because the PM won't get paid until after the guest arrives.  Assigning a different color to only Airbnb invoices might be nice.

In the screenshot above, the PM has assigned the color yellow to all invoices that were from a local wholesaler.

Calendar Tape Invoice Color Assignments - Field Setup

Calendar Tape Invoice Color Assignments - Field Setup

There is a little known feature within Lodgix which allows a PM to assign (or request) additional data that can be attached to the invoice.    The implementation is simple and it's highlighted in the screenshot above.

  1. A question or field name is created
  2. A series of possible answers or choices is created
  3. Options to enable / disable the display of the new field within the guest control panel and  / or the online booking process.

The setup for the custom question can be found within settings > important settings > marketing

https://www.lodgix.com/system/isettings/marketing/

This custom field is most commonly used by Lodgix PMs to track the effectiveness of their marketing campaigns, by asking the question "How did you hear about us?"...the guest can answer the question when booking online, or the PM can fill in the question when taking manual bookings.

WHATEVER CHOICES ARE OFFERED AS INPUTS ON THIS FORM, THOSE ARE THE SAME CHOICES WHICH ARE USED TO GROUP INVOICES WHICH CAN THEN BE ASSIGNED A UNIQUE COLOR ON THE CALENDAR TAPE, WITHIN THE COLOR ASSIGNMENTS TAB OF THE CALENDAR TAPE CONFIGURATION MENU ITEM.

Calendar Tape Invoice Color Assignments

Calendar Tape Invoice Color Assignments

Within Calendar Tape > Configuration Options, you will see a tab for "Color Assignments".  The possible answers to the marketing question that were setup within the previous step will be present.  They are disabled by default.    Enable and choose a unique color for those invoices which you want to highlight with a unique color in the calendar tape.   The next step will show where you can attach one of the new fields to an invoice.